One of Victoria’s leading construction and building upgrade specialists.

Challenge or Issue Encountered 

• Reliance on Manual Excel Sheets: We relied heavily on manual Excel sheets for tracking data, which was both time-consuming and prone to errors. This limited our ability to efficiently manage and analyze information.
• Email-Based Approval Processes: Approval processes were conducted through email, leading to delays and lost communication. Important approvals often went unnoticed or required follow-ups to retrieve.
• Lack of Accurate Data for PM Approvals: Project Managers (PMs) had no streamlined way to collect and review accurate data. This made it challenging to ensure timely approvals and decision-making.
• Fragmented Document Management: Multiple documents were stored across several systems, creating confusion and inefficiencies in accessing and organizing critical files.

• Increased Productivity: We experienced an 80% boost in productivity, particularly in invoicing processes, reducing the time and effort previously required.
• Streamlined System Interactions: The solution eliminated the need to work across multiple platforms, consolidating our processes into one centralized system, which enhanced efficiency and reduced complexity.
• Improved Traceability: Proscan provides clean, traceable records for all activities, ensuring that history is retained and easily accessible. This has greatly improved our ability to track and manage approvals, invoices, and metadata.
• Error Reduction: The system’s notification features alert us when invoicing or metadata contains errors, allowing us to correct issues before they escalate. This has minimized errors and enhanced accuracy across the board.
• Enhanced PM and Payroll Productivity: Project Managers and payroll teams have benefited from the streamlined processes, enabling them to focus on higher-value tasks and improving overall productivity.